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SECTION D | PERSONNEL
- SECTION DA | Employment Objectives
- SECTION DB | Employment Requirements
- SECTION DC | Employment Practices
- SECTION DD | Compensation and Benefits
- SECTION DD.1 | Compensation and Benefits
- SECTION DD.2 | Stipend Requests
- SECTION DDA | Salaries and Wages
- SECTION DDA.1 | Call Back Pay
- SECTION DDA.2 | Closure Time
- SECTION DDB | Employee Benefits
- SECTION DDBA | Educational Benefits
- SECTION DDBA.1 | Educational Benefits
- SECTION DDC | Absences and Leaves
- SECTION DDC.1 | Absences and Leaves
- SECTION DDC.2 | Leaves for Campus Police Officers
- SECTION DE | Retirement Programs
- SECTION DF | Employee Rights and Privileges
- SECTION DG | Employee Standards of Conduct
- SECTION DH | Employee Performance
SECTION DG.1
PERSONNEL
EMPLOYEE RESPONSIBILITIES WHILE TRAVELING WITH STUDENTS
Procedure
PURPOSE
Navarro College is committed to enhancing students’ learning opportunities through a variety of activities that may require travel away from the college and to ensuring the safety and security of students on such college sponsored trips. This policy establishes the guidelines and responsibilities for all travel that involves Navarro College students.
DEFINITIONS
Student travel shall not be permitted unless responsibilities delineated in this procedure are followed. The types of activities and events covered by this procedure include, but are not limited to, course-related field trips, sponsored student organizational or college departmental activities, grant-sponsored travel, and meetings where a student is officially representing the college or a college-sponsored student organization or club. NJCAA sanctioned travel is not included in this procedure.
Chaperone – Navarro College employee(s), both full- and part-time, who accompany students on college-sponsored student travel.
College sponsored travel – travel that is sponsored by college student activities or from another funding source, such as a grant.
Field trips – one-day educational trips for the purpose of first-hand exploratory observation sponsored by an academic or career-related program.
Lead Chaperone – chaperone who assumes the primary responsibility for the student travel event.
Sponsor of student travel – the academic division, approved student organization, grant-funded project, athletics office, or other approved areas that request college sponsored student travel.
Student travel – includes, but is not limited to conferences, field trips, curricular and co-curricular activities and events, travel related to grant programs, athletic events, and travel that is required by a faculty member or sponsored by an approved college organization.
RESPONSIBILITIES OF EMPLOYEES
All Navarro College employees are expected to dedicate their primary energies and loyalties to the service of the students. A major responsibility of all College employees is to ensure that students are engaged in activities that are aligned with the mission of the College.
Although specific expectations of employees are enumerated in this document, the purpose of these guidelines is to provide constructive direction to the employee. That is, the purpose of the list of responsibilities is to encourage compliance with “the spirit of the law rather than the letter of the law”.
Chaperone Expectations
Day travel and field trips – A full-time employee shall accompany students on college-sponsored travel that leaves and returns on the same day.
Overnight travel – The following chaperone requirements apply specifically to overnight travel.
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The designated lead chaperone shall have overall responsibility for the group and shall:
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On all student travel, chaperones shall abide by the following requirements.
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PROHIBITIONS
Navarro College employees attending an off-site event are prohibited from engaging in activities while serving as a chaperone that would be prohibited if the event was being held on college property. This includes the use of legal or illegal drugs, gambling or entering gambling facilities, or alcohol consumption even if students are not actually present. Neither employees nor students can enter a bar or night club (with the exception of restaurants that have an embedded bar area). Employees must remember that they are representatives of the College, and their primary responsibility is the welfare of their students. Any sexual contact or inappropriate behavior between employees and students, regardless of age, is strictly prohibited.
Approved: 2015
Updated: 2020, 2024
Reviewed: 2022